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Student Communication Assistant

This on-campus opportunity is perfect for a student looking to gain experience in communications, data management, and administrative support in a collaborative and supportive environment. You’ll work closely with professional staff in University Advancement and gain hands-on skills that can be applied in a wide range of careers. Students often enjoy the balance of structured and flexible tasks, a welcoming office setting, and meaningful contributions to university outreach efforts.

Supervisors Name & Title	Shalem O’Rourke, Communications Specialist
Student Job Title	Student Communication Assistant
Department	University Advancement/Marketing
Position Funding	Federal Work Study-funded position
Number of Student Positions	Multiple
Job Category	Student Employee
Job Level & Compensation/Wage	$14.05 Level 1
Job Location	On Campus, in-person
Job Duration	Academic Year
Type of work schedule	Fixed schedule; set days/times and Flexible schedule – agreed upon
Estimated numbers of hours per week	10 hr/wk: Mondays in person for mailings, Rest of times are negotiable
Experiential Learning:	Through this on-campus position, students will gain hands-on experience in professional communications, administrative support, and data management—key areas relevant to careers in marketing, public relations, higher education, and beyond. By working with systems like Slate and Asana, students will deepen their technical proficiency and attention to detail, particularly in managing confidential student data with accuracy and discretion. This role supports the development of essential employability skills such as time management, problem-solving, collaboration, and clear communication. Students will learn to navigate professional workplace expectations, contribute meaningfully to university outreach efforts, and strengthen their understanding of how internal communication strategies support larger institutional goals. The position complements academic coursework in business, communication studies, data analytics, and education, providing real-world context and reinforcing classroom learning with practical application.
Professional Development:	While no formal training is required, students will gain valuable experience working with professional software such as Slate and Asana, develop essential workplace habits, and learn more about higher education communications and data accuracy standards.
Summary of Job Duties/Responsibilities/Essential Functions:	General Office Support – Assist with routine office tasks and collaborate with University Advancement staff. – Complete tasks within Inlow Hall and across campus as needed. Examples include: Delivering materials to other departments Organizing materials for events Providing input and feedback when requested Data Management and Record Maintenance – Work with sensitive prospective student data in Slate (student management system); attention to detail is essential. – Edit and update records for accuracy using both batch and individual record management. – Merge duplicate records to prevent redundancies and ensure clean data. Packing and Mailing – Prepare and pack promotional materials, such as acceptance letters, brochures, and grab-sheets. – Primary mailing days are typically Mondays. – Volume of work may vary depending on the time of year and mailing needs.
Minimum Qualifications:	– Must be enrolled EOU student eligible for Federal Work Study – Strong attention to detail and organizational skills – Ability to handle sensitive data with confidentiality
Preferred Qualifications:	– Freshman standing is preferred – Previous experience with office or administrative tasks – Familiarity with database systems (e.g., Slate) or project management tools (e.g., Asana)
Desired Knowledge, Skills & Abilities:	– Reliable and self-motivated – Clear communication skills – Willingness to learn and work collaboratively
Required Application Material:	Resume
Send Application Materials To:	Email: Shalem O’Rourke, sorourke@eou.edu, Marketing and Communications, Hoke 304
Job Opening Date:	05/20/2025
Job Closing Date:	Open Until Filled
First Day of Application Review:	As they come in
Estimated Start Date:	September 10, 2025 (negotiable)
Special Message	À¶Ý®ÊÓƵ is an EEO Employer and welcome applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Position Description	/career/files/2024/08/Position-Description-Monty-Mascot.pdf