  {"id":168,"date":"2012-05-10T17:49:59","date_gmt":"2012-05-10T17:49:59","guid":{"rendered":"https:\/\/www.eou.edu\/staging-busserv\/?page_id=168"},"modified":"2026-01-15T17:01:30","modified_gmt":"2026-01-16T01:01:30","slug":"travel","status":"publish","type":"page","link":"https:\/\/www.eou.edu\/busserv\/travel\/","title":{"rendered":"Travel"},"content":{"rendered":"\n<p>It is EOU Policy to reimburse employees, students, and other authorized travelers for expenses incurred while traveling on official University business. We support the EOU community by administering and processing transactions involving all aspects of travel in a timely manner.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Travel Accounting Services<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reconcile Travel Advances and Travel Authorizations<\/li>\n\n\n\n<li>Reconcile, process, and approve Travel Requisitions<\/li>\n\n\n\n<li>Approve EOU Travel related invoices and travel claims<\/li>\n<\/ul>\n\n\n\n<p><a class=\"btn btn-default btn-block blue\" style=\"text-decoration: none\" title=\"Travel Training\" href=\"https:\/\/drive.google.com\/open?id=1H32sfz5yUGDy4I8Cf7WQb1d13DviobIb\">Travel Training PowerPoint<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Travel Resources:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/01\/Travel-Summary-2025.pdf\">Travel Summary and Procedures 2025<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/Travel-Summary-2026-corrected.pdf\">Travel Summary and Procedures 2026<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/05\/OR-Travel_Mileage_Chart-5.xls\">Oregon Mileage Chart<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/12\/High-Cost-Localities-2026.pdf\">High-Cost Localities (within continental U.S.) 2025\/2026<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/12\/3.10.15-FINAL-Travel-Transp-Admin-Expenses.pdf\">EOU Travel Policy<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Travel Reimbursement Documents<\/h3>\n\n\n\n<p>It is the responsibility of the traveler to be informed and compliant with EOU&#8217;s travel policies and procedures. All travel reimbursements are due within 30 days upon return.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Required forms:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/travel_reimbursement\">Laserfiche Travel Reimbursement<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/01\/Travel-Reimbursement.2025-1.xls\">2025 Excel Travel Reimbursement<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/Travel-Reimbursement.2026-2.xls\">2026 Excel Travel Reimbursement<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/Travel-Reimbursement.2026-Student.xls\">2025\/2026 Excel Student Travel Reimbursement<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Optional Travel Advance Forms:<\/h3>\n\n\n\n<p>Travel Advances should be submitted at least two weeks prior to departure.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Travel_Advance\">Laserfiche Travel Advance &#8211; Employees<\/a> <\/li>\n\n\n\n<li><a rel=\"noreferrer noopener\" href=\"https:\/\/www.eou.edu\/busserv\/files\/2024\/03\/Non-EOU-Employee-Travel-Advance-fillable-3.12.24.pdf\" target=\"_blank\">Travel Advance &#8211; Non EOU Employees<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Student Travel Forms:<\/h3>\n\n\n\n<p>EOU requires a student travel packet to be completed prior to departure for travel involving students. The domestic student travel packet is due 20 business days before departure, and the international student travel packet is due 25 business days before departure.   For travel reimbursement forms upon trip completion, see the Laserfiche or the applicable Excel Travel Reimbursements under the Domestic Travel heading above.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Required Forms Prior to Travel:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/student-affairs\/student-travel\/\">Domestic Student Travel Packet<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/student-affairs\/student-travel\/\">International Student Travel Packet<\/a>&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">International Travel:<\/h3>\n\n\n\n<p>EOU requires a pre-authorization be submitted for all international travel at least 25 business days before departure and before any travel arrangements are made. Insurance is required for all international travel. For travel reimbursement forms upon trip completion, see the Laserfiche or the applicable Excel Travel Reimbursements under the Domestic Travel heading above. Please note, foreign travel rates apply and can be found at <a href=\"https:\/\/aoprals.state.gov\/web920\/per_diem.asp\">Foreign Travel Rates by Location<\/a> and rates for Alaska, Hawaii, Puerto Rico, and U.S. Possessions can be found at<a href=\"https:\/\/www.defensetravel.dod.mil\/site\/perdiemCalc.cfm\"> Federal Alaska, Hawaii, &amp; Puerto Rico Rates<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Required Forms Prior to Travel:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Foreign_Travel_Auth\">Laserfiche Foreign Travel Authorization<\/a>&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Other Resources:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Direct-Pay-Lodging-Request\">Laserfiche Direct Pay Lodging Request<\/a> &#8211; due immediately after booking<\/li>\n\n\n\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Direct-Pay-Lodging-Request\">Direct&nbsp;Pay&nbsp;Lodging Request<\/a> if applicable &#8211; due immediately after booking<\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/09\/Hertz-Master-Agreement-PO_10700_00043390-Box-and-Vehicle-Rental_Final.pdf\">Hertz Car Rental Master Agreement<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/09\/Exhibit-3.1_Rates-and-Passenger-Vehicle-Types1.xlsx\">Hertz Rates<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/09\/9408_EHI_Master_Agreement.pdf\">Enterprise Car Rental Master Agreement<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/09\/Amend_5_Exhibit-C-Rates.pdf\">Enterprise Rates<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/01\/Candidate-Travel-2025.pdf\">Candidate Travel Guidelines 2025<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/Candidate-Travel-2026.pdf\">Candidate Travel Guidelines 2026<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/01\/Contractor-form-2025.pdf\">Contractor Travel Guidelines 2025<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/Contractor-form-2026.pdf\">Contractor Travel Guidelines 2026<\/a><\/li>\n<\/ul>\n\n\n\n<p>For more resources follow this link to our <a href=\"https:\/\/www.eou.edu\/busserv\/accounts-payable-documents-forms-and-policies\/\">Documents, Forms &amp; Policies<\/a> page.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Contact Information:<\/h2>\n\n\n\n<p class=\"has-text-align-left\"><br>Travel Accountant<br><a href=\"tel:5419623838\">541-962-3838<\/a><br><a href=\"mailto:travel@eou.edu\">travel@eou.edu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It is EOU Policy to reimburse employees, students, and other authorized travelers for expenses incurred while traveling on official University business. We support the EOU community by administering and processing transactions involving all aspects of travel in a timely manner. Travel Accounting Services Travel Training PowerPoint Travel Resources: Travel Reimbursement Documents It is the responsibility [&hellip;]<\/p>\n","protected":false},"author":126,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-168","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/168","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/users\/126"}],"replies":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/comments?post=168"}],"version-history":[{"count":158,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/168\/revisions"}],"predecessor-version":[{"id":2725,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/168\/revisions\/2725"}],"wp:attachment":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/media?parent=168"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}